Tenders

Iziko applies the provisions of the Preferential Procurement Policy Framework Act (2011), the Public Finance Management Act and the Framework for Supply Chain Management when procuring goods and services.

TENDER BRIEF FOR A HERITAGE ARCHITECT TO DRAFT A FIVE-YEAR CONSERVATION AND
MAINTENANCE PLAN FOR NINE HISTORICAL SITES MANAGED BY IZIKO MUSEUMS OF SOUTH AFRICA


Tender Number: CSM/Architects/12/2015         Enquiries: Noluyolo Ngwilikane           Telephone: 021 481 3889


TENDER INVITATION FOR ARCHITECTS TO DEVELOP AN EXISTING BUILDING CONDITION REPORT AND A FIVE-YEAR CONSERVATION AND MAINTENANCE PLAN FOR NINE SITES MANAGED BY IZIKO

A compulsory briefing session will take place at Iziko South African Museum situated in 25 Queen Victoria Street, Cape Town on the 25 January 2016 at 10h00.

The brief and specifications/scope of work will be discussed at the briefing session.

The briefing session will be followed by a visit to the nine buildings.

Closing date & time to submit proposals is: 12h00 on 15 February 2016

NB: Proposals must be submitted in a sealed envelope on which the name and address of the company submitting the proposal, the reference number and the closing date must be clearly endorsed. The size of the envelope must be A4 and the envelope may not be thicker than 3 cm. More than one envelope may be used, but each envelope could be clearly marked to indicate the order in which the envelopes must be opened. Tenders that are sent via e-mail or facsimile will not be accepted.
If mailed, the proposal must be addressed and posted to:

Iziko Museums of South Africa
Chief Financial Officer
Ms. Ronell Pedro
P.O. Box 61
Cape Town
8000
Please ensure that documents reach our offices no later than the closing time.

Tenders may be placed in the tender box at the reception at: Iziko SA Museum, 25 Queen Victoria Street, Cape Town

(addressed to the Chief Financial Officer, Ms Ronell Pedro) before or on the closing date and time.

Download and submit the following documents:

  1. Second Briefing Session - CSMArchitect
  2. Erratum notice
  3. Tender Brief
  4. Scope of Work
  5. Invitation to submit a proposal
  6. Annexure A – Vendor Information Form
  7. Annexure B -  Occupational Health and Safety Agreement
  8. Annexure C – Confidentiality None Disclosure Agreement
  9. SBD 1 – Invitation to Bid
  10. SBD 2 – Tax Clearance Certificate
  11. SBD 3.1 – SCM Bid Documents
  12. SBD 4 – Declaration of Interest
  13. SBD 6.1 – Preference Point Claim Form
  14. SBD 8 – Bidders past SCM management practises
  15. SBD 9 – Certificate of Independent Bid Determination

 

 

IZIKO MUSEUMS COMPUTER HARDWARE  


Tender: FIN/IT-Hardware/01/2016 
Request to quote for the supply of computer hardware and tablets  

Enquiries: Noluyolo Ngwilikane
Telephone: 021- 481 3889                  Email: nngwilikane@iziko.org.za


Iziko Museums of South Africa invites suitably experience IT service providers to submit a quotation for the supply and delivery of new end-user computer equipment. 

1. BACKGROUND 
Iziko Museums of South Africa (Iziko) is a Declared Cultural Institution in terms of the Cultural Institution Act, Act 119 of 1998 (as amended). Iziko is a Schedule 3A public entity and non-profit organisation, partly subsidised by the National Department of Arts and Culture (DAC), bringing together the 11 national museums, Planetarium, Social History Centre (archive) and three collection-specific libraries under a single banner. Iziko was formed in 1999 when five clusters of established museums in and around Cape Town were merged.  

2. OVERVIEW 
The purpose of this request to quote is to replace redundant computer equipment and for the purchasing of new devices. 

The preferred IT service providers are those who are:

  • Experienced and have a good track record as IT service providers
  • Accredited suppliers that are institutionally listed on the SITA contract 285/1 as vendors.
  • Equity compliant 
  • Tax compliant  

3. Hardware Specifications

  • 44 Desktops with 19” LED Monitors (on 285/1 contract)
  • 9 Core i7  Laptops(on 285/1 contract)
  • Core i7 Laptops/tablet combos (Separate Quotation)
  • 1 Core i7 Tablet(Separate Quotation)  

Desktops 

Intel Core i7, HD Graphics, 4GB RAM (Max:32GB), GB LAN, 500GB SATA HDD,SATA DVD±RW, USB 3 Slots, USB Keyboard & Mouse - Windows 7 Professional 64 downgrade + Windows 10 Professional 64 media & license 

Laptops 

Core i7, 15.6-inch HD Anti-Glare, HD Graphics, 4GB RAM, 500GB SATA, DVD+/-RW USB 3 Slots, 3G,Wifi, GB LAN, Webcam, Spill Resistant Keyboard, Windows 7 Professional 64 downgrade + Windows 10 Professional media & license, cable lock, docking station 

 

Monitors 

 19” LED Monitors 

Tablets 

 Windows 10 Pro 64, Intel Processor (1.6 GHz, up to 2.7 GHz), 2 MB - 4MB cache, 4 cores, 10.1" Display, Intel HD Graphics, 128GB Internal Storage, 4 GB RAM, Wireless, 3G,Wifi, 3 year warranty 

4. Warrantee  

  • All equipment must come with a 3 year next business day onsite warranty
  • Three year next  business day travel warrantee on all laptops
  • System testing prior to delivery
  • Complete documentation on all equipment.

Those service providers who are listed on the SITA 285/1 contract must  provide a that confirm that they  are listed.  

5. DOCUMENTS REQUIRED

The service provider must abide by Iziko’s Supply Chain Management policies and procedures by submitting the following bid documents. 

NOTE:  

-All documentation must be presented in the order specified below. 

The proposal should include the following mandatory documents: 

 

Order Mandatory documents to be submitted in the order as indicated below
1 1st Quotation – 285/1 Contract (9 Laptops and 44 Desktops with 19” LED Monitors)
2 2nd Quotation - 3 Laptop/Tablet Combos and a Tablet
3  Letter from SITA confirming supplier are part of Contract 285/1
4 Valid BB-BEE Verification Certificate from a Verification Agency accredited by the South African National Accreditation Systems (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) confirming micro enterprise with annual turnover less than R5 million per annum.
5  SBD 2 – Valid original Tax Clearance Certificate (copies, even if certified, will not be accepted) 
6 SBD 4 -  Declaration of Interest

Kindly note, failure to supply any of the mandatory documents stipulated above, in the format requested may lead to the proposal being disqualified.  

6.  PRICING ON QOUTATIONS

- Price must be stated in South African Rand (incl. VAT) if registered for VAT. 

7. VALIDITY PERIOD OF QUOTATION

Quotations shall be valid for a minimum period of thirty (30) days calculated from the closing date of the request to quote.

8. DELIVERY APPROACH

  • The successful supplier shall supply the required equipment as per the specifications, which will be secure and of a high quality.
  • The successful service provider shall, on receipt of Iziko’s order, promptly deliver the required hardware and service as specified in this document.
  • The service provider shall register all warrantees with the distributor prior to delivery 
  • Specify stock availability and delivery period.
  • The successful applicant shall, on signing the agreement, commence with business on a date agreed to by both parties. 

 

9. CLOSING DATE FOR SUBMISSIONS

Closing date and time: 19 February 2016 at 12h00

The quotations with other documentation should be submitted in a sealed envelope clearly marked with the reference number: FIN/IT-Hardware/01/2016 and must be addressed to:  

Iziko Museums of South Africa
Chief Financial Officer, Ms Ronell Pedro
PO Box 61 Cape Town
8000

 

Documentation must be placed in the box for tenders at the entrance/reception area at the museum located at the address below. 

No late submissions or submissions via facsimile will be accepted.

Address: 
Iziko South African Museum, 
25 Queen Victoria Street, 
Cape Town 
8001

All courier/posted tender proposals must reach Iziko Museums by the closing date and time as specified above

 

 

INVITATION TO SUBMIT PROPOSAL

Tender Number: FIN/HA/01/2016                              Enquiries: Noluyolo Ngwilikane
Telephone: 021- 481 3889                                        Email: nngwilikane@iziko.org.za

Sir/Madam
 
Iziko Museums of South Africa (Iziko) invites service providers to submit a proposal for assistance with the implementation of the Accounting Standard of Generally Recognised Accounting Practice (GRAP) 103 on Heritage Assets and the valuation and disclosure of such Heritage Assets in the Annual Financial Statements.
 
 
Closing Date & Time to submit tenders is Friday 29 February 2016 at 12:00
 
Briefing Session: 8th February 2016 at 10h00 at the Iziko South African Museum in Cape Town 
 
You are invited to forward proposals as specified in the attached forms.
 
1.  The conditions in the tender request as well as any other conditions accompanying this request are applicable.
 
2.  Tender documentation can be collected at the reception desk at the Iziko South African Museums, 25 Queen Victoria Street Cape Town.
 
3.  All documents accompanying this proposal invitation must please be completed in detail where applicable and returned with the proposal.
 
NB: The submission should be in the form of three hard copies and all proposals must be submitted in a separate, sealed envelope on which the name and address of the company submitting the tender, the reference number and the closing date must be clearly endorsed. The tender must be addressed and posted to:
 
Iziko Museums of South Africa
Chief Financial Officer
Ms. Ronell Pedro
P.O. Box 61
Cape Town
8000
 
Tenders may be placed in the tender box at the reception at: Iziko SA Museum, 25 Queen Victoria Street, Cape Town
(addressed to the Chief Financial Officer, Ms Ronell Pedro) before or on the closing date and time.
 
  1. Invitation to submit a proposal
  2. Tender Brief
  3. Appendix A to the Tender Brief
  4. Annexure A – Vendor Information Form
  5. Annexure B -  Occupational Health and Safety Agreement
  6. Annexure C – Confidentiality None Disclosure Agreement
  7. SBD 1 – Invitation to Bid
  8. SBD 2 – Tax Clearance Certificate
  9. SBD 3.1 – SCM Bid Documents
  10. SBD 4 – Declaration of Interest
  11. SBD 6.1 – Preference Point Claim Form
  12. SBD 8 – Bidders past SCM management practises
  13. SBD 9 – Certificate of Independent Bid Determination